• Pims Timeline

    Pims Tasks At Start of Year

    Responsible Individual

    Task

    Clear all activates from last year including all sports
    PowerSchool Administrator System>Clear Activities>Check boxes next to activity to clear for all students in school
    Bell Schedules are copied from the previous school year
    PowerSchool Administrator School>Calendaring>Bell Schedules - Check Bell Schedules make changes necessary
    Edit Periods in Bell Schedule (do not use overlapping periods).
    PowerSchool Administrator School>Scheduling>Periods - Check periods make changes if necessary
    Determine if a period counts toward ADA
    PowerSchool Administrator School>Scheduling>Periods - Check off if period counts towards ADA
    Calendar setup
    PowerSchool Administrator & Registar
    PDFCalendar Setup
    Clear Special Programs
    PowerSchool Administrator PDFClear Special Programs
    PASecureID
    Technology Secretary

    Attendance Tracking & Notification
    PowerSchool Administrator
    PDF Attendance Tracking



     

    Pims Weekly Tasks

    Responsible Individual

    Task

    Attendance Tracking - (School) Refresh Attendance Views Data Report

    Attendance Secretaries

     PDFRefresh Attendance Views Data 

    Attendance Tracking Refresh - (District) Refresh Attendance tracking date

    Attendance Secretaries

    Download directions from above refresh attendance views date

    Attendance Tracking

    Attendance Secretaries

    PDFAttendance Tracking

    PA Student Validation Report

    PowerSchool Administrator

    PDFStudent Validation Report

    PASecureID

    Technology Secretary

    Run weekly and correct near matches.  Contact secretaries of any data missing fields.







     

    Pims Monthly Tasks

    Responsible Individual

    Task

    Vo-Tech Student

    Registrar

    Special Ed teacher sends report to registrar to check against PowerSchool.

    Special Programs

    Assistant Principle (HS), Secretary Curriculum, Secretary Pupil Services

    Enrollment start date and end date include instructional minutes if needed. Help.

    School Enrollment Audit

    PowerSchool  Administrator

    PDFSchool Enrollment Audit

    Pims Monthly Spreadsheet
    PowerSchool Administrator
    pdfMonthly TimeLine




     

    Pims Startup Tasks before (Sept 12)

    Responsible Individual

    Task

    No Shows

    Secretaries

    PDFTranfered Out No Shows

    Enrollment Errors

    PowerSchool Adminstrator

    Download from Pims Monthly Tasks

    PA Student Validation Errors

    PowerSchool Adminstrator

    Download from Pims Weekly Tasks

    Graduation Year (MMYY)


    PowerSchool Adminstrator

    Select all 9th Graders > Functions > Student Field Value > Put PA_Expected_Grad_Time > In New Field

    Put MMYY(Graduation Year)> Submit > Submit Again




    Kindergarten Grade Code

    Elementary Secretaries

    PDFKindergarten Grade Code

     

     

    Pims October 1 Reporting

    Responsible Individual

    Task

    PA Student Validation Report

    PowerSchool Administrator

    Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

    School Enrollment Audit

    PowerSchool  Administrator

    Reports-School Enrollment Audit. Run for each school including ODP. Help.

    Kindergarten Grade Code

    Elementary Secretaries

    PDFKindergarten Grade Code

    Upload data to State

    PowerSchool Administrator

    District Snapshot, Student, Student Snapshot, School Enrollment, Programs Fact

    Program Facts

    PowerSchool  Administrator

    Title I, Homebound,  Title III, LEP/ELL,CFF PDFSpecial Programs







     

    Pims November Reporting

    Responsible Individual

    Task

    PA Student Validation Report

    PowerSchool Administrator

    Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

    School Enrollment Audit

    PowerSchool  Administrator

    Reports-School Enrollment Audit. Run for each school including ODP. Help.

    Upload data to State

    PowerSchool  Administrator

    School Enrollment, Programs Fact, Student, Student Snapshot

    Program Facts

    PowerSchool  Administrator

    Title I, Homebound,  Title III, LEP/ELL,CFF

    Oct 1 Enrollment, Low Income and LEP ACS

    Registrar

    November 12, 2010

    Run Cognos Graduate and Dropout  Reports

    PowerSchool  Administrator

    Correct all Errors

    Graduate and Dropout ACS (2009-2010)

    HS Principle Check PowerSchool Administrator Submit

    November 12, 2010







     

    Pims December  Reporting

    Responsible Individual

    Task

    Special Education Submission

    Pupil Services

    PDFOut of District Placement

    PA Student Validation Report

    PowerSchool Administrator

    Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

    Upload data to State

    PowerSchool  Administrator

    Student Template for Sp Ed submission

    Pims January  Reporting

    Responsible Individual

    Task

    Professional Staff

    Network Administrator


    Pims February  Reporting

    Responsible Individual

    Task

    PA Student Validation Report

    PowerSchool Administrator

    Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

    School Enrollment Audit

    PowerSchool  Administrator

    Reports-School Enrollment Audit. Run for each school . Help.

    Upload data to State

    PowerSchool  Administrator

    Courses, Course Instructor,  Student Course Enrollment, School Enrollment, Programs Fact, Student

    Check with HR Director about subs and long term subs

    PowerSchool Adminstrator

    Make sure you choose the Primary Teacher in section for subs

    Run Cognos Course Reports

    PowerSchool Adminstrator

    Check for Course or Course Instructor Errors

     

    Pims March Reporting

    Responsible Individual

    Task

    PA Student Validation Report

    PowerSchool Administrator

    Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

    Access for ELL

    PowerSchool Administrator

    3/9/2011 - 3/31/2011

    Check with Pupil Services that all reports were run and data checked against  IEP Writer

    Pupil Service Secretaries


    Check with Barbara that all report have been run

    Barbara Curtin


    Upload data to State

    PowerSchool  Administrator

    Student, Student Snapshot, School Enrollment, Program Fact

    Pims April Reporting

    Responsible Individual

    Task

    PA Student Validation Report

    PowerSchool Administrator

    Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.

    PSSA/AYP

    PowerSchool Administrator

    3/14/2011 - 4/15/2011

    Lois Campbell run Cognos Reports

    PowerSchool  Administrator

    Student, Student Snapshot, School Enrollment, Program Fact

    Pims June Reporting

    Responsible Individual

    Task

    Safe Schools

    PowerSchool Administrator

    June 1, 2011 - July 31, 2011

    Safe Schools

    PowerSchool  Administrator

    Discipline Domain, Location Fact, District Fact

    Location Fact Review

    Valerie Burnett

    Jeff Nesbitt and Carol Restifo must go over what is to be submitted to the state with Valerie Burnett

    Checks before Submitting
    Jeff Nesbitt and Carol Restifo pdfSafe School Log Entry









    Pims Summer Reporting

    Responsible Individual

    Task

    PA Student Validation Report PowerSchool Administrator Reports - State Reports - PA Student Validation Report - contact person responsible for making corrections.
    Course, School Enrollment, Programs Fact, Student
    PowerSchool Administrator 7/14/2011 - 9/13/2011
    Retained Students
    Marie Burns
    Make sure all students that are not going to next grade are marked retained
    Graduate Students
    Marie Burns
    pdfGrad and Dropouts
    Child Accounting 2011
    Barbara Curtin and PowerSchool Administrator
    7/14/2011 - 9/30/2011
    Student Calendar Fact, School Calendar, Student
    Barbara Curtin and PowerSchool Administrato
    ODP Calendars
    Essie Shiller
    pdfODP Calanders











     

    Pims End of Year

    Responsible Individual

    Task